As your email marketing efforts grow and evolve, it’s crucial to have the flexibility to manage your contacts effectively.

Whether you’re migrating to a new email marketing platform, backing up your data, or simply looking to segment your audience, exporting contacts is often the best solution.

In this blog post, we’ll walk you through the step-by-step process, providing helpful tips and tricks along the way, ensuring you can confidently and efficiently export your contacts without any hassle.

So, let’s dive in!

How to Export Contacts from MailChimp (Step-by-Step)

Now that you understand why it’s important to export your contacts from Mailchimp, let’s take a look at how it’s done. This process is relatively straightforward and can be completed in a few simple steps:

  1. Sign in to your Mailchimp account, navigate to the audience tab, and select ‘all contacts.’
  1. Locate and click on the ‘Export Audience’ option.
  1. Wait for the export to complete its process, then click ‘Export as CSV’ to download the file onto your computer.
  1. Open the downloaded file, double-check that all desired contacts are present in the list, and save the file for future reference.

And you’re done! By following these steps, you can quickly and easily export your contacts from Mailchimp.

How to Open The Export File?

CSV export files, or Comma-Separated Value files, allow you to transfer data from one program to another. But, what if you’re exporting a file for the first time? Opening a CSV file might seem daunting, but it’s actually quite simple.

The easiest way to open a CSV file is to use a spreadsheet program like Microsoft Excel or Google Sheets.

All you need to do is open the program, create a new blank document, and then go to File > Import. Once you’ve selected your CSV file, your spreadsheet program will automatically separate the information into columns and rows.

With this knowledge, you’ll be able to export or import CSV files with confidence, making data transfer a breeze!

Tips for Managing Your Exported Contacts

Managing your exported contacts from Mailchimp CSV effectively is crucial for maintaining a clean and organized email list, which can ultimately lead to better email marketing results. Here are some valuable tips for managing your exported contacts:

Organize Your Data: Start by organizing the data in your CSV file using a spreadsheet application like Microsoft Excel or Google Sheets. Create separate columns for different data points such as name, email address, phone number, and other relevant information.

Segment Your Contacts: Divide your contacts into groups based on shared characteristics, such as demographics, location, interests, or engagement levels. This will help you create targeted email campaigns that cater to the specific needs of each segment.

Clean Your List: Go through your exported contacts and remove any invalid or outdated email addresses. This will improve your email deliverability and reduce bounce rates.

Update Contact Information: Regularly update your contacts’ information, such as names, addresses, and other relevant details, to ensure that you have the most accurate and up-to-date data for your email marketing campaigns.

Merge Duplicate Contacts: Check for duplicate entries in your CSV file and merge them to avoid sending multiple emails to the same contact.

Integrate with CRM: If you use a Customer Relationship Management (CRM) system, import your cleaned and organized contacts into your CRM to create a comprehensive view of your customer interactions and improve your overall marketing strategy.

Monitor Engagement Metrics: Keep track of your contacts’ engagement metrics, such as open rates, click-through rates, and conversion rates. Use this information to refine your email campaigns and better target your audience.

Maintain GDPR/CCPA Compliance: Ensure that your exported contacts comply with the General Data Protection Regulation (GDPR) or California Consumer Privacy Act (CCPA) by obtaining proper consent before adding them to your email list and providing an easy way for them to unsubscribe.

Backup Your Data: Regularly back up your CSV file to protect against potential data loss due to technical issues or human error.

Re-import to Mailchimp: If you make significant changes to your contact list, such as cleaning or segmentation, re-import the updated CSV file back into Mailchimp to ensure that your email campaigns reflect these changes.

By following these tips for managing your exported contacts from Mailchimp CSV, you can maintain a clean and organized email list, improve your email marketing results, and ensure compliance with data protection regulations.


We hope this guide helped you understand how to open and manage your exported contacts from Mailchimp CSV files. By following these tips, you’ll be able to export, organize, and clean your contacts quickly and efficiently, allowing you to create more effective email campaigns and better target your audience. With this knowledge, you’re now ready to confidently transfer data in and out of Mailchimp!

If you have any additional questions about managing your Mailchimp CSV files.

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